This policy explains how Future Footballers handles personal data in line with UK GDPR and the Data Protection Act 2018.

Data controller: Future Footballers is the data controller for personal data collected through club registration, membership administration, and this website.

Lawful basis for processing: We process personal data on the basis of consent (e.g. for photography, marketing communications), contract (e.g. membership and fee administration), and legal obligation (e.g. safeguarding and Safer Recruitment requirements).

Categories of data handled: Player and family contact details; date of birth and age-group information; medical and emergency contact information; payment records; DBS enhanced check outcomes for coaches and volunteers; and photographs/video from club activities.

Data storage and security: Personal data is stored securely within the Pitchero platform and, where applicable, other password-protected club systems. Access is limited to committee members, coaches and volunteers who need it to carry out their role. Paper records, where used, are kept in a secure location.

DBS and safer recruitment records: Information relating to DBS checks is handled in strict confidence in line with the DBS Code of Practice and is only shared with those who need to know, such as the Club Welfare Officer and relevant committee members.

Data retention: We retain data only as long as necessary for club administration, safeguarding record-keeping, or legal requirements, after which it is securely deleted or anonymised.

Data breaches: In the event of a data breach that poses a risk to individuals, we will act promptly to contain it, assess the risk, and notify affected individuals and the Information Commissioner's Office (ICO) where required.

Subject access requests: You may request a copy of the personal data we hold about you or your child by contacting us via our Contact page. We will respond within one month, as required by law.

Third-party processors: Our website and membership management is provided by Pitchero, who process data on our behalf under their own privacy and data protection terms.

Queries and complaints: If you have concerns about how your data is handled, please contact us first via our Contact page. You also have the right to lodge a complaint with the ICO (ico.org.uk).

Future Footballers Football Club